Website Privacy Policy
Template demonstration content. Illustrative, not legal advice.
This Privacy Policy explains what information the Stillwater Psychiatric website collects, how that information is used, and the choices available to visitors. It applies to this website only. It does not describe how the practice handles medical records or other protected health information. That is covered separately in our Notice of Privacy Practices.
Effective date: [date on file].
What This Website Is For
This website is an informational and contact surface for Stillwater Psychiatric, an outpatient psychiatry practice in Dallas, Texas. It exists to describe the practice, help prospective patients reach the front desk, and answer common questions before a first visit. It is not a patient portal, and it is not a place to send medical information.
What We Do Not Collect
This website does not collect protected health information. It is not the patient portal, it is not a clinical record system, and it does not connect to one. Please do not use the contact form, or any free-text field on this site, to send symptoms, diagnoses, medication details, treatment history, or anything else you would consider part of your medical record. If you are an established patient with a clinical question, contact the practice by phone or through the patient portal instead.
What We Collect
Contact-Form Submissions
When you complete a form on this site to ask about becoming a patient or to reach the front desk, we receive the information you choose to enter. That typically includes your name, a phone number, and a preferred time to be reached. We ask you to keep these submissions to scheduling and contact details only, and to leave medical specifics for a phone call or the patient portal.
Basic Analytics
We collect basic, aggregated information about how the website is used, such as which pages are visited, the general type of device and browser, and approximate region. This information helps us keep the site clear and working. It is reviewed in aggregate and is not used to build a profile of any individual visitor.
Cookies and Similar Technologies
This site may use a small number of cookies and similar browser technologies. Some are necessary for the site to function. Others support the basic analytics described above. You can control or remove cookies through your browser settings. Turning off non-essential cookies will not prevent you from reading the site or reaching the practice by phone.
How We Use This Information
We use the information collected through this website to:
- Respond to contact-form submissions and follow up about scheduling a visit.
- Operate, maintain, and improve the website and its content.
- Understand, in aggregate, how visitors use the site.
- Meet our legal and regulatory obligations.
We do not sell information collected through this website, and we do not share it for unrelated marketing purposes.
Third-Party Service Providers
We rely on a small set of trusted service providers to host the website, deliver form submissions, and produce basic analytics. These providers process information only as needed to provide their service to us and are expected to protect it appropriately. We keep this list of providers limited and review it periodically.
Data Retention
We keep contact-form submissions only as long as needed to respond to your request and to maintain a reasonable record of communications, after which they are deleted or de-identified. Aggregated analytics information is retained for a limited period to observe trends over time. If a contact-form submission leads to you becoming a patient, any information that becomes part of your clinical record is then governed by the Notice of Privacy Practices, not by this policy.
Children
This website is intended for adults. It is not directed at children, and we do not knowingly collect information from children through this site. Parents and guardians seeking adolescent care should contact the practice directly.
Links to Other Sites
This website may link to outside resources, such as the 988 Suicide and Crisis Lifeline or other reference pages. We do not control those sites, and their privacy practices are their own. We encourage you to review the privacy policy of any site you visit.
Changes to This Policy
We may update this Privacy Policy from time to time. When we do, we will revise the effective date above. Significant changes will be reflected on this page.
How to Contact Us
If you have a question about this Privacy Policy, or about how this website handles information, please contact the practice:
Stillwater Psychiatric
Medical District, 1850 Stemmons Crossing, Suite 410, Dallas, TX 75207
Park Cities, 4220 Lovers Lane, Suite 220, Dallas, TX 75209
Phone, (214) 555-0432
Email, [address on file]
This page is template demonstration content prepared by DBJ Technologies for a fictional practice. It is illustrative and is not legal advice. A real practice should have this policy reviewed by qualified counsel before publication.